Condo Management Software

Reservations, operations, and accounting optimized in an all-in-one software. Guest Suites Condo Management Software allows you to customize your operations and accounting processes to reflect each individual owner agreement. Anywhere, anytime, manage your property through GuestSuites’ cloud based system no matter your location. Let’s get booking.

Key Benefits

Increase returns

Increase Returns

Increase returns with demand based rate adjustments using Dynamic Rate Manager

Reduce administration

Reduce Administration

Reduce administration time with the all-in-one Guest Suites package and spend it with the people who matter… your customers

Increase bookings

Increase Bookings

Increase bookings with Channel Manager Connect, partnering you with OTA’s such as Expedia,, VRBO, and Air BnB

Improve reservation

Improve Conversions

Improve reservation conversions with an easy 2-step booking process… click, click, done

Maximize revenue

Maximize Revenues

Maximize revenue with 100% commissions free bookings engine

Increase income

Increase Income

Increase income with customized reservation charges (booking fee, housekeeping fee, etc.)

Key Features & Integrations

Cloud-based management


Away from the office? No problem

The most up-to-date technology allows you to manage your reservations from wherever you are. Your business at your fingertips

Export all reports in multiple file formats (PDF, Excel, CSV, etc.)

* GuestSuites is available as an on premise solution installed on your desktop or laptop

Learn More


Online Booking Engine

Fully integrated with Siteminder Online Booking Engine, the Booking Button

Easy 2-step booking process makes your guests’ reservation journey quick and easy

Maximize your revenue with 100% commissions free bookings

With customized booking web pages you can create a consistent brand experience

Learn More

Channel Manager Connect
Booking.comExpedia.comVRBOAir BnB

GuestSuites Channel Manager Connection

Online Travel Agent (OTA) Integration

Engage, integrate, and market to the largest online travel agencies

All property changes are automatically updated on all of your OTA listings simultaneously

Update and manage all rates across all OTAs via our Revenue Rate management module

Learn More

Condo Hotel Accounting Management

GuestSuites Condo management accounting software helps generate owner statements for each individually owned unit. Integrated with front office reservations, your owner statements will reflect all room charges (repairs, quarterly HOA fees, annual dues, and management fees), based on each owner’s agreement. With our fully integrated software you can manage individually owned short and long term rentals, as well as multiple owners in one place..

Key Benefits

Unit Owner Management

The Unit Owner Manager tackles all of your accounting needs on a unit to unit basis, making fee management quick and easy. Owner statements can be generated every month, quarter, or year for your convenience. If you need to send your statement, GuestSuites has you covered with PDF export capabilities.

The Unit Owner Manager offers the following features

  • Owner Accounting Module
  • Owner Year-to-Date Totals
  • Split Owner Revenue
  • Owner Reservations
  • E-mail Owner Statements
  • Long Term Rentals
  • Check Disbursement
  • 1099 Reporting
  • Bill Housekeeping to Owners
  • Accept Bookings by Owners or Guests Online

Additional Reservation Manager

Owner Management Revenue can include incidental fees as part of the services offered as well as additional booking fee, and housekeeping services, all part of your profitability. These fees can be partially shared with owners or can all be part of your profit.

The Additional Reservation Manager offers the following features

  • Booking fee
  • Housekeeping fees
  • Guest activities
  • Security deposits
  • Cancel fee
  • POS Gift Shop

Key Features & Integrations

QuickBooks Pro

Quickbooks Pro integration for your accounting needs

Improve your accounting reconciliation with daily, weekly, and monthly reports

Eliminate back-office manual payment transactions

Learn More


Shift4 Credit Card Processing

Build customer profiles based on spending behaviors for future marketing campaigns

Keep your customer’s data safe with our advanced cloud server security trusted by over 200,000 businesses.
Eliminate processing errors and mistakes with fully integrated software.

Learn More

Frequently Asked Questions

  • All
  • Demo
  • Features
  • Ordering
  • Setup
What are the minimum system requirements?
  • Microsoft Windows 7/10
  • IBM Personal Computer or compatible
  • Intel Chips or AMD equivalent (one of the following)
    • Pentium Dual Core
    • Intel Core 2
    • Celeron
    • Core I3,I5,I7
  • 80GB Hard Drive
  • 4GB memory
  • 19” or 24″ display or Touch Screen
  • Network card
  • ________________
  • Apple IOS
  • Macbook Pro, Macbook Air
  • Intel chip or AMD
  • 80 gig
  • 4 gig memory
  • 19 – 24″ screen


What operating systems can I use?

Microsoft Windows
Ask us about iOS/Apple systems

How do I setup GuestSuites?

Our team at GuestSuites will assist you with the initial setup and online setup & training.  TCS will request a basic configuration form via email.  An initial installer file will be generated on the basis of the configuration for your installation.

What add-on enhancements are available to be purchased/ordered?

Refer to Products and Services Menu for full details on enhancement features for you new GuestSuites software.

How do I order add-on products?

Call us direct on (845) 358-9294 ext. 1 to place your order.   For add-on enhancements, call one of our representatives to prepare an online quote for you to process when you are ready.   This is recommended for Interface Add-On Enhancements.  Our representatives will give you a clear introduction to all software products and enhancements.

How much does it cost to purchase the software?

GuestTracker can be very affordable. TCS Hotel management software lists our prices so everyone knows and receives the same prices.  Please feel free to call or e-mail us to setup an online quote for you.  When you are ready to place your order, you’ll have all the details and quotes.   All you need to do is approve the quote and make the payment.

What if I have trouble setting up or downloading the software?

If you are having trouble downloading, it can be a number of issues causing this.   Usually a Firewall or AntiVirus software is blocking the download or warning you to be careful and if you trust the software that is requesting permission to download.  Other AntiVirus software will require you to trust the source of the download.  Windows 10 will warn you as well and request permission to trust the source of the download.

What's the difference between requesting a demo vs downloading the trial?

Web Demo:

Trial Version:

  • Our trial version is the full working version of our latest hotel software release.
  • TCS provide demonstration data, including a few reservations and checked in guests, so you can feel the systems features from the start.
  • TCS will assist you with the installation of the GuestSuites demo download and setup.
  • Call or e-mail TCS from our Demo Page to request a download of our trial demo
Is Shift 4 payment processing secure?

Our GuestSuites Reservation Software is fully integrated with and connected to Shift 4 Secure Payment Processing. Shift 4 supports your Property from the time Guests make a reservation, through check-in, and during check-out. Selecting a bank or processor with the most competitive rates, then setting up a new merchant account or gateway, can be a complicated process.

GuestSuites and Shift 4 Secure Payment Processing connects all your payment services with one discounted all-in-one processing package. For more information, browse our product features.

Is GuestSuites all Cloud based and stored on a Cloud server?

Our cloud-based PMS Anywhere is popular but not required. Many of our Hotels run our GuestSuites on Desktop computers w/o internet. If Cloud based reservation management software is your preference, GuestSuites Cloud, allows you to access your software anytime from anywhere. GT|Cloud is a hotel reservation software that will manage and operate from multiple office locations, or for managers who need access from home or off property. For more information, browse our product features or contact us.