Club Management Software

Whether your guests are swinging their clubs or visiting to socialize, GuestSuites provides an optimized Club Management Software to provide you more time with your guests. Get to know your members with the private booking engine by building guest profiles and create unique experiences for different clients.

Key Benefits

reservation efficiency

Enhance Efficiency

Enhance reservation efficiency with easily accessible availability display

Communications

Improve Communications

Improve Membership communications with accurate up-to-date guest profile building

Reporting

Customized Reporting

Optimize targeting with customized reporting sorted by members and guests

guest profile building

Build Guest Profiles

Understand your guests through guest profile building based on spending and activity behavior

Integrations

Guest Suites

CLOUD-BASED OR ON-SITE INSTALLED SOFTWARE

The most up-to-date technology allows you to manage your Members and Guests reservations from multiple locations. Your business at your fingertips.


Export all reports in multiple file formats (PDF, Excel, CSV, etc.)

* GuestSuites is available as an on premise solution installed on your desktop or laptop

 

Learn More

ClubTec

ClubTec

Full membership management interface with ClubTec

Build member profiles to customize guest experiences

Keep organized with the catering & event manager

 

Learn More

QuickBooks

QuickBooks Pro Integration

Quickbooks Pro integration for your accounting needs

Improve your accounting reconciliation with daily, weekly, and monthly reports

Fully integrate with your existing Club Accounting Systems

Learn More

National Guard & Armed Services Management Software

GuestSuites remains a leader in government projects, national guard, and the armed services by utilizing the best available technology and security. Manage reservations, room inventory, visitor profiles, group reservations, all in one place. GuestSuites will install on local secure servers on-site, and TCS will provide all of the installation instructions for your SQL (DOD) administrators. User training is accomplished on base, or at one of our company offices remotely. Room or bed configurations allows accurate placement of personnel by rank and gender.

Key Benefits

Maximize Reservation Efficiency

Maximize Efficiency

Maximize room reservation efficiency with easily accessible Availability Display, providing you an optimized view of all your reservations. The customizable display allows you to view and book reservations by unit, bed, rank, and gender.

100% secure

100% Secure

Local secure SQL server Installations on your (DOD) servers keep your data safe with advanced server security. We take your security seriously and will ensure your data is kept safe.

Reduce time

Reduce Administration

Reduce administration time with GuestSuites complete reservation system. The all-in-one package has everything you need in one place. From point-of-sale to check-out, GuestSuites saves you valuable time on admin tasks.

Data driven decisions

Data Driven Decisions

Make data driven decisions by utilizing the logistics reporting module. Track and review your logistics data to optimize your future operations.

Key Features & Integrations

GuestSuites

On Property (DOD) Secure Installation

SQL and systems can be managed securely and are integrated on (DOD) servers

GuestSuites keeps your data safe with advanced server security

Learn More

Shift4 POS

Shift4 Credit Card Processing

100% secure utilizing the patented tokenization solution

With mobile wallet payment processing, you give customers the ability to choose how they pay

Spend more time with customers and less time fixing issues with 24/7 Customer Support

Learn More

QuickBooks Pro

QuickBooks Accounting Software

  • Improve your accounting reconciliation with daily, weekly, and monthly reports
  • Eliminate back-office manual payment transactions

Learn More

Hospital Management Software

GuestSuites helps hospitals optimize their room and patient management processes though an all-in-one package, organizing all of functions in one place. Our Hospital Management Software utilizes the best available technologies and software integrations to assist staff with collecting all of their information in one system. Manage reservations & room availability, guest profiles, online booking options, with one complete software solution.

Key Benefits

Personalized Patient Relationships

Personalized Patient Relationships

Customize confirmations for unique patients with personalized information and messaging. Additionally, GuestSuites allows you to send follow up letters with the same personalized settings.

Uniquely Comfortable Experiences

Uniquely Comfortable Experiences

With unlimited history and notes you are able to record each patient’s service preferences, allowing you to provide a personalized experience for each patient. With GuestSuites fully integrated software your health care institution will always be the first choice for patients

Integrated Payments and Accounting

Integrated Payments and Accounting

Authorize and process credit cards via GuestSuites integrated solutions. Manage your billing, invoicing, open accounts receivable, schedules, and follow ups all in one full-operational system.

Online Reservation System

Online Reservation System

GuestSuites provides your hospital with an online website booking portal allowing family members to view rooms availability from anywhere. This all-in-one hospital management software helps you manage reservations for patients, families, offices, private rooms, meetings and conferences.

Key Features & Integrations

Shift4 POS

Shift4 Credit Card Processing

100% secure utilizing the patented tokenization solution

With mobile wallet payment processing, you give customers the ability to choose how they pay

Spend more time with customers and less time fixing issues with 24/7 Customer Support

Learn More

GuestSuites Cloud PMS

CLOUD-BASED Hospital Management

The most up-to-date technology allows you to manage your hospital from wherever you are. Your operation at your fingertips

Export all reports in multiple file formats (PDF, Excel, CSV, etc.)

Learn More

GuestSuites Cloud PMS

On-Site Installations

GuestSuites offers on-site installations using your secure servers and network.

The most up-to-date technology allows you to manage your reservations on your Local Area Network or (WAN) desktops or laptops.

Learn More

University Management Software

With GuestTracker’s University Management software, the process of managing students and staff is streamlined across a single software program. GuestSuites’ cutting edge technology provides trusted software to effectively manage your institution. Manage reservations & room availability, student profiles, online booking options, with one complete software solution. Our secure cloud based or on site installations will provide the best fit for your Institution.

Key Benefits

Student Relationships

Personalized Student Relationships

With GuestSuites University Management Software you can send customized confirmations and follow up letters to prospective, current, and alumni students with personalized information and messaging.

Tailored Student Experiences

Tailored Student Experiences

Unlimited history and notes allow you to record your students classes, majors, minors, and concentrations, helping you provide a personalized experience for students. With GuestSuites fully integrated University Management Software your university or college will be providing exactly what your students need.

Integrated Payments and Accounting

Integrated Payments and Accounting

Authorize and process credit cards via GuestSuites integrated solutions. Manage room billing, invoicing, open accounts, class schedules, and follow ups all in one full-operational system.

Online Reservation System

Online Reservation System

With GuestSuites your university or college will have an online website booking portal for students and family to view rooms availability from anywhere. This all-in-one university management software helps you manage reservations for students, visiting teachers, and meeting & conference rooms.

Key Features & Integrations

Shift4 POS

Shift4 Credit Card Processing

100% secure utilizing the patented tokenization solution

With mobile wallet payment processing, you give customers the ability to choose how they pay

Spend more time with customers and less time fixing issues with 24/7 Customer Support

 

Learn More

GuestSuites Cloud PMS

Cloud-based Property Management

The most up-to-date technology allows you to manage your reservations from wherever you are. Your business at your fingertips.

Export all reports in multiple file formats (PDF, Excel, CSV, etc.)

GuestSuites Cloud PMS

On-Site Installations

GuestSuites offers on-site installations using your secure servers and network.

The most up-to-date technology allows you to manage your reservations on your Local Area Network or (WAN) desktops or laptops.

Learn More

Frequently Asked Questions

  • All
  • Demo
  • Features
  • Ordering
  • Setup
What are the minimum system requirements?
+
  • Microsoft Windows 7/10
  • IBM Personal Computer or compatible
  • Intel Chips or AMD equivalent (one of the following)
    • Pentium Dual Core
    • Intel Core 2
    • Celeron
    • Core I3,I5,I7
  • 80GB Hard Drive
  • 4GB memory
  • 19” or 24″ display or Touch Screen
  • Network card
  • ________________
  • Apple IOS
  • Macbook Pro, Macbook Air
  • Intel chip or AMD
  • 80 gig
  • 4 gig memory
  • 19 – 24″ screen

 

What operating systems can I use?
+

Microsoft Windows
Ask us about iOS/Apple systems

How do I setup GuestSuites?
+

Our team at GuestSuites will assist you with the initial setup and online setup & training.  TCS will request a basic configuration form via email.  An initial installer file will be generated on the basis of the configuration for your installation.

What add-on enhancements are available to be purchased/ordered?
+

Refer to Products and Services Menu for full details on enhancement features for you new GuestSuites software.

How do I order add-on products?
+

Call us direct on (845) 358-9294 ext. 1 to place your order.   For add-on enhancements, call one of our representatives to prepare an online quote for you to process when you are ready.   This is recommended for Interface Add-On Enhancements.  Our representatives will give you a clear introduction to all software products and enhancements.

How much does it cost to purchase the software?
+

GuestTracker can be very affordable. TCS Hotel management software lists our prices so everyone knows and receives the same prices.  Please feel free to call or e-mail us to setup an online quote for you.  When you are ready to place your order, you’ll have all the details and quotes.   All you need to do is approve the quote and make the payment.

What if I have trouble setting up or downloading the software?
+

If you are having trouble downloading, it can be a number of issues causing this.   Usually a Firewall or AntiVirus software is blocking the download or warning you to be careful and if you trust the software that is requesting permission to download.  Other AntiVirus software will require you to trust the source of the download.  Windows 10 will warn you as well and request permission to trust the source of the download.

What's the difference between requesting a demo vs downloading the trial?
+

Web Demo:

Trial Version:

  • Our trial version is the full working version of our latest hotel software release.
  • TCS provide demonstration data, including a few reservations and checked in guests, so you can feel the systems features from the start.
  • TCS will assist you with the installation of the GuestSuites demo download and setup.
  • Call or e-mail TCS from our Demo Page to request a download of our trial demo
Is Shift 4 payment processing secure?
+

Our GuestSuites Reservation Software is fully integrated with and connected to Shift 4 Secure Payment Processing. Shift 4 supports your Property from the time Guests make a reservation, through check-in, and during check-out. Selecting a bank or processor with the most competitive rates, then setting up a new merchant account or gateway, can be a complicated process.

GuestSuites and Shift 4 Secure Payment Processing connects all your payment services with one discounted all-in-one processing package. For more information, browse our product features.

Is GuestSuites all Cloud based and stored on a Cloud server?
+

Our cloud-based PMS Anywhere is popular but not required. Many of our Hotels run our GuestSuites on Desktop computers w/o internet. If Cloud based reservation management software is your preference, GuestSuites Cloud, allows you to access your software anytime from anywhere. GT|Cloud is a hotel reservation software that will manage and operate from multiple office locations, or for managers who need access from home or off property. For more information, browse our product features or contact us.